MNHIMA Call for Board Nominations

The Minnesota Health Information Management Association (MNHIMA) Nominating Committee wants you to suggest fellow members and/or yourself as candidates for the MNHIMA Board positions for the next fiscal year July 1, 2023 – June 30, 2024. Positions open are:

• President-Elect (3-year term)
• Delegate Director – 2 members (2-year term)
• Treasurer – 1 member (2-year term)
• Secretary (1-year term)
• Audit Committee – 1 member (2-year term)

Eligibility

• All candidates on the ballot must be active AHIMA/MNHIMA members. Credentialing requirements are listed below:
  • President-Elect and Delegate Director(s) must have an AHIMA-approved credential.
  • Treasurer, Secretary, and Audit Committee Member do not require an AHIMA-approved credential.
• President-Elect candidates shall have been a MNHIMA board member within the last five (5) years, MNHIMA committee chair within the last three (3) years, a Regional President within the last three (3) years, or active as an AHIMA volunteer role within the past three (3) years.
• Delegate Director candidates shall have been a MNHIMA committee chair, shall have held another elected office, or have been a regional officer within the last three (3) years, or active as an AHIMA/MNHIMA volunteer role within the past three (3) years.

* The deadline date for the call for nomination submissions is December 31. Bios are due by January 20th.

Position Descriptions

President-Elect

• Plans/attends or chairs all BOD meetings, strategic planning meetings and annual business meeting
• Works with Executive Director on BOD meeting agendas
• Coordinates any contract reviews held by MNHIMA
• Attends AHIMA leadership symposia (summer, spring in tandem with Capitol Hill Day)
• Serves as delegate to the AHIMA HOD
• Facilitates/makes appointments for committees and/or role assignments
• Estimated time/commitment: 100+ hours annually, Travel required, 3-year commitment (President-Elect, President, Past President)

Delegate Director

• Chair the MNHIMA Bylaws Committee, Scholarship Committee, serve as liaisons to the regional associations.
• Serve as MNHIMA delegates to the AHIMA HOD and attend AHIMA’s leadership symposium.
• Attends the BOD, planning and annual business meeting
• Attends the Regional meetings for assigned regions/presents AHIMA or MNHIMA strategies/updates
• Estimated time/commitment: 80+ hours annually, Travel required (in-state and to AHIMA-events), 2-year commitment

Secretary

• Attends all BOD, planning and annual business meetings
• Takes meeting minutes, ensures distribution
• Participates in all BOD decision-making
• Estimated time/commitment 10 – 40 hours annually, Some travel required (to BOD and planning meetings), 1-year commitment

Treasurer

• Attends all BOD, planning and annual business meetings
• Chairs Finance Committee meetings
• Attends annual budget meetings
• Reviews all financial reports presented to the Board
• Receives monthly bank statements, confirms reconciliation of money market account with Executive Director, confirms all required tax returns are completed and filed as required
• Presents the annual Treasurer’s Report to the membership at the Annual Meeting.
• Estimated time/commitment 40 – 80 hours annually Some travel required (to BOD and planning meetings) 2-year commitment

Audit Committee

• Works with the MNHIMA Board to determine the frequency of external vs. internal auditing of MNHIMA’s financial records.
• For external audits, acts as liaison with MNHIMA’s accounting firm, facilitating the external audit process.
• For internal audits, performs the independent audit process following the MNHIMA Policy & Procedure guidelines, i.e. reviews the financial records, bank statements, and supporting documentation for the reporting period.
• Estimated time/commitment 3 – 15 hours annually, Minimal travel may be required as needed, 2-year commitment