MNHIMA Call for Board Nominations

The Minnesota Health Information Management Association (MNHIMA) Nominating Committee wants you to suggest fellow members and/or yourself as candidates for the MNHIMA Board positions for the next fiscal year. Positions open are:

• President-Elect (3-year term)
• Delegate Director (2-year term) — 1 member
• Secretary (1-year term)
• Audit Committee (2-year term) — 1 member

• All candidates on the ballot must be active AHIMA/MNHIMA members. Credentialing requirements are listed below:
• President-Elect and Delegate Director(s) must have an AHIMA-approved credential.
• Treasurer, Secretary, and Audit Committee Member do not require an AHIMA-approved credential.
• President-Elect candidates shall have been on the MNHIMA Board of Directors within the last five (5) years, MNHIMA Committee Chair within the last three (3) years, or active as an AHIMA volunteer role within the past three (3) years.
• Delegate Director candidates shall have been a MNHIMA Committee Chair, been on the MNHIMA Board of Directors, or been active as an AHIMA / MNHIMA volunteer role within the past three (3) years.

Per MNHIMA policy, travel expenses and a meal per diem is provided or reimbursed by MNHIMA for applicable positions.

Position Descriptions

President-Elect

Time Commitment: 100+ hours annually, travel required to MNHIMA/AHIMA meetings as determined by the Board of Directors.

Responsibilities in general

• Serve as aide to the President and assume duties of the President in the event of his/her inability to act.
• Become thoroughly familiar with the MNHIMA Mission, Vision, Bylaws, Policy and Procedures and the organization – how it functions, proposed activities, budget and budget procedures, long-range strategies and annual work plan.
• Attend all Board of Directors meetings.
• Prepare to serve as Delegate to AHIMA House of Delegates.
• Assist President in processing correspondence and other communications from component associations, AHIMA, and other organizations.
• Prepare to appoint committee/project team chairs for next fiscal year.
• Sign MNHIMA’s Conflict of Interest statement annually as required.
• Attend monthly Finance Committee meetings.

Delegate Director

Time Commitment: Approximately 50 hours per year plus attendance at MNHIMA/AHIMA meetings as determined by the Board of Directors.

Scholarship Selection Committee Chair, Bylaws Committee Chair, Member Communications Chair

Responsibilities in general

• Become thoroughly familiar with the MNHIMA Mission, Vision, Bylaws, Policy and Procedure and the organization – how it functions, proposed activities, budget and budget procedures, long-range strategies and annual work plan.
• Promote member involvement in an effort to gain state-wide participation in carrying out MNHIMA’s strategic plan.
• Serve as Delegate to AHIMA House of Delegates (HOD) during two years of service as Delegate Director.
• Carry out special Board of Directors-related projects as requested by the President.
• Attend scheduled Board of Directors meetings.
• Sign MNHIMA’s Conflict of Interest statement annually as required.
• Each Delegate Director to fulfill one of the following roles with approval from the President (it is encouraged to have Delegate Director roles change each year to allow for knowledge transfer and individual growth development):
• Bylaws Committee Chair
• Scholarship Committee Chair
• Membership Communications Chair

Secretary

Time Commitment: Meeting time plus (30-60 minutes for pre- and post -meeting x number of meetings.)

Responsibilities in general

• Become thoroughly familiar with the MNHIMA Vision, Bylaws, Policy and Procedures and the organization – how it functions, proposed activities, budget and budget procedures, long range strategies and annual work plan.
• Promote MNHIMA by encouraging health information professionals to attend education sessions.
• Assist MNHIMA in formulating and carrying out its strategic planning and annual work plan.
• Carry out special Board of Directors-related projects as requested by the President.
• Attend all regularly scheduled and ad hoc meetings of the Board of Directors and serve as recording secretary at all Board of Directors meetings, and the Annual Business Meeting, following the agenda of the meetings for the format of recording action taken.
• Create draft of minutes and submit onto designated platform approved by the Board of Directors electronically for review by the President and Executive Director within two (2) weeks of meeting date.
• Be familiar with Robert’s Rules of Order.
• Sign MNHIMA’s Conflict of Interest statement annually as required.

Audit Committee

Estimated time/commitment 3 – 15 hours annually, Minimal travel may be required as needed, 2-year commitment

Responsibilities in general

• Works with the MNHIMA Board to determine the frequency of external vs. internal auditing of MNHIMA’s financial records.
• For external audits, acts as liaison with MNHIMA’s accounting firm, facilitating the external audit process.
• For internal audits, performs the independent audit process following the MNHIMA Policy & Procedure guidelines, i.e. reviews the financial records, bank statements, and supporting documentation for the reporting period.