November 2011

Remember, we are always looking for authors of articles of broad interest to our MHIMA membership: about 500 words, worth two (2) CE credits for your original work. Contact MHIMA Executive Director.

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MHIMA Vision & Mission

Vision: The Minnesota Health Information Management Association, together with AHIMA, will set the standard and be the recognized leader in health information management practices, technology, education, research, and advocacy.

Mission: MHIMA is committed to the professional development of its members through education, networking, and life-long learning. These commitments promote high quality health information and benefit the public, health care providers, and other clinical data users.

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President's Message
Gina Sanvik, RHIA


Gina Sanvik, RHIA AHIMA Certified ICD-10 Trainer

What an exciting time to be in our profession and what an excellent time we had in Salt Lake City at the AHIMA National Convention, learning and being able to participate in the House of Delegates activities.

In preparation for the House meeting on Sunday, all the Delegates first got to take part in the House of Delegates preparation meetings, where we spent time discussing the House Action Items we would be voting on. We also had a wonderful Strategic Issues session facilitated by Glen Tecker from Tecker International. We broke into smaller groups and had focused strategic discussions on critical issues that AHIMA will need to address over the next 2-3 years.


	MHIMA HOD in Salt Lake City Gina, Janelle, Jean, Ranelle, Danika

A few of the topics were EHR Implementation, Future Skills of Coders, and Positioning the HIM Professional as the Chief Information Officer, Chief Knowledge Officer or Data Integrity Executive. These were excellent sessions we will continue to discuss virtually over the upcoming year.

Then we were off to attend the House business meeting. The following are the House Actions Items that were approved by the House of Delegates October 2, 2011:

AHIMA Bylaws

Code of Ethics

Resolution on Health Information Management (HIM) Professionals Managing the Quality of Health Data

Resolution on Diversity and Inclusion

The resolution on managing a Master Patient Index in an integrated delivery system was withdrawn for further consideration. If you would like to review additional information, please log onto the State Leaders CoP. This is a public CoP and all members are welcome to join.


Receiving the Triumph Award for MHIMA Cathy, Steph & Diane

We were then off to attend many educational sessions. The highlight for me was the General Session. It was quite the honor to be from MN and be sitting in the huge audience as Steph Luthi-Terry, Cathy French and Diane Larson represented the MHIMA Legislative and Advocacy Team and received the 2011 Champion Advocacy & Public Policy Award at the AHIMA Convention. This award is given to individuals or groups who have worked tirelessly to support the HIM profession by advancing AHIMA’s leadership position and/or who have developed or refined practice theory, demonstrated leadership, or introduced innovation and creativity to current practice. As I networked at the AHIMA Convention, many colleagues approached me to congratulate our state association on such an accomplishment. I am extremely proud of our state association and the work that we do. Congratulations to everyone who participated in the activities of MHIMA’s Legislative and Advocacy Team for their Champion Advocacy. We are all so proud of your accomplishments and contributions!!

The Delegates will be sharing their Convention experience and information at the next Board of Directors Meeting on Friday, November 18th, at Allina Commons.

Please take a moment to check out the Calendar on the MHIMA website regarding remaining regional meetings. This is a great time to get some continuing education, especially before the snow falls! In addition, the MHIMA Nominating Committee will soon be meeting as they start building the ballot for next year. We have several positions to fill. If you are interested in running for a position or know someone who may be interested, please contact Sue Jensen.

You should have received a "save-the-date" postcard for the MHIMA annual meeting on April 25-27, 2012 at the DoubleTree by Hilton in Bloomington, MN. The annual meeting committee has been putting in a lot of time and effort to make this an excellent top-notch meeting. Thanks to the co-chairs, Jen Callander and Brielle Wolf, and all the annual meeting committee members for your hard work!

I’d like to end my message in a statement I saw in this month’s Journal of AHIMA from Bonnie Cassidy, AHIMA President. She said “Working together, with a spirit of collaboration, with mutual respect for one another and complete respect for the HIM profession was the magic that we needed and we had this year.” Again, I am so proud of all of MHIMA accomplishments and how we continue to work together to create more opportunities for MHIMA!

Hope you all had a Happy Halloween and stay warm!!
Gina

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2012 MHIMA Annual Meeting

"Mapping the Future in HIM"
April 25-27, 2012
Bloomington, MN

It's not too early to start thinking about the 2012 MHIMA Annual Meeting! The speaker line-up includes many great local and national speakers such as Jeanne Sexson, Mitch Kusy, Dr. James Kennedy, Michelle Dougherty, Lynne Thomas Gordon, Anne Tegen and more.

The meeting will be held at the DoubleTree by Hilton Hotel in Bloomington, MN. You can book your room online now through April 7, 2012 with MHIMA's room reservation block.

Visit our 2012 Annual Meeting webpage for more details.

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MHIMA's Lunch & Learn Webinars

MHIMA's Lunch & Learn Webinars have begun. We're featuring a different chapter of ICD-10 CM each month, as well as a two-series webinar on achieving Meaningful Use attestation in January and February. You can find the complete schedule of events by clicking here.

All webinars presented this year, and those from the past year, have been recorded and a DVD is available for purchase if you could not attend the live event. Visit the MHIMA website and click on the HIM Education button/Online Learning for complete details on ordering recorded webinars.

Archived versions are now available for $49 for members, or a package of three for $129. If you're looking for some basic information to acquaint you with ICD-10 and its impact on our coding environment, consider our archived webcasts.

The MHIMA webinar series is an opportunity to pick up needed information as well as earn CEUs at a very reasonable rate, and our presentations reach our members all across the state. We hope you take advantage of our archived webcasts!

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AHIMA ICD-10 Academy Coming to MN

MHIMA is pleased to announce that Minnesota has been chosen as a site for a 2012 AHIMA Academy for ICD-10 CM/PCS! The date has been set for August 8-10, 2012, at a location yet to be determined in Minneapolis.

These are very popular events for training in ICD-10 CM/PCS and tend to fill up fast. Registration is now open. Click here for registration information.

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ICD-10 Required CE for AHIMA Credential Holders

AHIMA certification represents a high level of achievement and demonstrates proficiency and a broad base of knowledge. With the coming implementation of ICD-10, a major healthcare industry change that will bring the US in step with worldwide coding systems, CCHIIM has determined that continuing education hours with ICD-10-CM/PCS content will be required between the period of January 1, 2011 and December 31, 2013.

AHIMA certified professionals will be required to participate in a predetermined number of mandatory baseline educational experiences specific to ICD-10-CM/PCS. These CEUs will count as part of all AHMA certificants' total CEU requirements for the purpose of recertification. The total number of ICD-10 CEUs required, by AHIMA credential, is as follows:

CHPS: 1 CEU

CHDS: 6 CEUs

RHIT: 6 CEUs

RHIA: 6 CEUs

CCS-P: 12 CEUs

CCS: 18 CEUs

CCA: 18 CEUs

Certificants who hold more than one AHIMA credential will only report the highest number of CEUs from among all credentials held. For example, if you have both an RHIA and CCS, you would normally report 40 CEUs per recertification cycle (30 for RHIA and 10 for CCS). 18 of these CEUs will be required to cover ICD-10-CM/PCS.

All certificants are encouraged to tailor their education specific to their job role. Even HIM professionals who are not coders need a basic understanging of I-10 since coding data touches many areas of the healthcare industry. Earning these ICD-10 CEUs validates that we, as AHIMA credential holders, have gained knowledge of ICD-10 and are able to integrate this knowledge into our positions.

The ICD-10 CEUs must have been obtained after January 2011 unless earned through one of AHIMA's Academy for ICD-10 CM/PCS training sessions.

What qualifies for CEUs? Individuals have the flexibility to choose those activities that best support their current job responsibilities. Use the same criteria for regular CEUs to determine if the ICD-10 activity applies. According to the October 2011 Journal of AHIMA, any class or seminar that deals with ICD-10 CM/PCS can count toward the required CEUs. If you're unsure about whether the class/seminar/webinar/audio seminar, online class, etc. qualifies, please contact the AHIMA Certification Department.

Download CCHIIM's FAQ Document for full details.

MHIMA's strategic work plan will continue to include opportunities for you to earn these required ICD-10-CM/PCS CEUs through our educational offerings.

When you report your CEUs through the AHIMA CEU Tracker, there is now a category for "ICD-10" domain. This is where you will report all of your ICD-10 education for your reporting period.

Do you have questions about AHIMA certifications, or maintaining your AHIMA certification? Click here to access the new AHIMA Certification newsletter, a quarterly publication.

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Updated MDH Issue Brief Released
Maximum Charges for Copies of Patient Records for 2011
The Minnesota Department of Health (MDH) recently revised and updated their Issue Brief regarding maximum charges for copies of patient records for 2011. This issue brief clarifies that determinations of whether fees may be charged for patient health records, and the amount of any fees, may vary based on the individual situation. Click here to print a copy. You can also obtain a copy of this document from the MDH website.

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Executive Director Opportunity with MHIMA

A unique and exciting opportunity exists with MHIMA! We are seeking a dynamic independent contractor for the role of virtual MHIMA Executive Director! The MHIMA Board has developed a Request for Proposal (RFP) to recruit for qualified applicants. Please review the RFP and candidate qualifications by clicking here.

This is a "virtual" position and can be filled from any remote location! Applications will be accepted until the position is filled. Letters of interest should be mailed to Sue Jensen, RHIT, Chair of the MHIMA ED Search Committee, 312 4th St. SW, Ste 3, Willmar, MN 56201 or sent by email to Sue Jensen. Questions? Contact Sue at (320) 231-3655.

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MHIMA 2011 Legal Resource Manual is Here!

Do you have legal HIM questions? Do you wish there were a convenient reference you could have on your desk? The 2011 MN Legal Reference Manual on CD is ready to help you and available for purchase!

The manual is a great resource for everyone in the field of HIM because it pertains to all areas of HIM. Various chapters include topics such as: health care records, record retention and storage, reporting requirements, legal proceedings and requests, disclosure of health information and patient access, consents, behavior health records, long term care records, home care and hospice records, ambulatory care records, risk management, HIPAA, research, and medical identify theft. Feel confident in your research and decision making using MHIMA’s MN Legal Reference Manual.

The co-chairs of MN Legal Reference Manual Committee are Andrea Heikkinen, RHIA and Susan Schanno-Foss, RHIT. Feel free to email questions pertaining to the legal manual or suggestions for improvements to the legal manual to both Andrea and Susan .

Attention Students: MHIMA supports students of HIM and is offering a special discounted rate for students who want to purchase the legal manual.

MN Legal Reference Manual Pricing:
$150 MHIMA/AHIMA members (tax-exempt organizations)
$200 non-members (tax-exempt)
$90 student members of AHIMA with MN as their designated state and enrolled in a tax exempt educational program

Individuals ordering from organizations who are not MN sales-tax exempt will be charged MN sales tax in addition to the prices listed above. Tax-exempt organizations must have a copy of their MN sales tax exemption form on file.

For more information and to order, click here.

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Regional Fall Meetings Continue

Two of our MHIMA Regions have scheduled upcoming regional meetings:

Region B (Northeast/Duluth)meets on Thursday, November 17 at Somer's Lounge on the campus of The College of St. Scholastica in Duluth.

Region G (Metro)will meet on Thursday, December 8 at Tria Orthopaedic Center, 494/France Ave South in Edina. (This is a change in date.)

Mark your calendars now. Visit the MHIMA website Calendar for detailed information. Regional meetings are open to all MHIMA members, HIM/HIT students and credentialed non-members.

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ICD-10 Tip of the Month

Coding Tip: Procedure codes ALWAYS have 7 characters

Planning Tip: CMS has published a page that provides information and insights to help organizations plan for the transition. Check out their site on Implementation Planning.

CMS will host an ICD-10 Implementation Strategies and Planning National Provider Call "ICD-10 Implementation Strategies and Planning” from 12:30-2 p.m. CST on Thursday, November 17. This call will feature presentations by representatives from the ICD-9-CM and ICD-10 Cooperating Parties: CMS, the American Hospital Association, AHIMA, and the Centers for Disease Control and Prevention. CMS subject matter experts will also discuss the Medicare Fee-For-Service (FFS) claims processing guidance issued in August 2011, including claims that span the implementation date.

In order to receive the call-in information, you must register for the call. Registration will close at noon on Thursday, November 17, or when available space has been filled. No exceptions will be made. Please register early by clicking here.

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Health Information & Technology Week
November 6-12
AHIMA and the Canadian Health Information Management Association (CHIMA) are again co-sponsoring Health Information & Technology (HI&T) Week this week from November 6-12. This is an opportunity to showcase and recognize all HIM professionals. This year's theme: "Accurate Health Information For Care You Trust."

Materials are available from AHIMA to share this week with your colleagues as well as the public. Click here to review promotional materials.

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Staying Up To Date with MN e-Health

If you aren't receiving the weekly electronic MN e-Health Update newsletter, consider signing up for it. This will keep you up to date on issues related to e-Health, including HITECH, Meaningful Use, Privacy & Security and others, as well as provide links to e-Health resources available for your use. To subscribe, click here.

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MHIMA Job Bank

Are you seeking a job? Are you an employer looking for a potential employee? Is your facility looking for someone with a skill set of MHIMA members? Be sure to check out the MHIMA Job Bank Network on our website, which continues to be very popular and new positions are being posted on a regular basis. Here, you'll find information about registering as a "Job Seeker" or as an "Employer". New positions are posted frequently, so check us out often!

Job Seekers: There is no fee to register.

Employers: Job posting fees are very reasonable and reach all of our MHIMA membership. E-blasts of job announcements are also available for purchase.

Click Here to visit the MHIMA Job Bank.

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Staying Connected with MHIMA

Want to stay connected with MHIMA? Be sure your AHIMA profile information is current!

When is the last time you reviewed the information in your AHIMA profile? Have you changed positions? Have a new email address? Have you recently moved? These are just a few of the data elements in your AHIMA profile, and MHIMA uses this information on a regular basis.

Take a minute or two right now, visit the AHIMA Website, log in with your 7-digit AHIMA member number and your last name (capitalize the first letter!), and click on "My Profile/Dues Renewal." Review all of the sections and update the information as appropriate.

In the section for Component State Association (CSA) Selections, we ask that you check "YES" to select E-mails about products and services and Postal Mailings. "CSA" stands for the state that you want to be associated with as an AHIMA member. MHIMA uses email and occasionally land mail as our primary means of communication, and if you check "NO" in the email or postal mail boxes, you won't receive either type of communication from us.

Remind your colleagues to update their profile as well. Thank you!

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MHIMA Coding & Data Quality Roundtable Tool Kits
The MHIMA Coding & Data Quality Committee's newest PowerPoint presentation, including case study questions, is "Neoplasms - Carcinoid Tumor" There is an accompanying case study answer presentation. This is one of several "tool kits" developed for use by MHIMA members to support coding education and discussion in your facilities and at your regional meetings.

Is there a tool kit topic that needs to be developed? Let your needs be known. Contact Vicki Chelf or Patti Collins Smith. Vicki and Patti are the 2011-2012 Coding Roundtable Co-Chairs.

The general "Do It Yourself" PowerPoint tool kit gives you the guidelines to set up a coding roundtable.

Additional tool kits on specific topics that have been developed and are available include Interventional Radiology, E&M, Heart Failure, updated Present on Admission (POA) and Aftercare vs Follow Up.

All are available on the Coding and Data Quality button on the MHIMA website. Watch for additional toolkits as they are developed!

And a reminder about your general coding questions: You are encouraged to use AHIMA's Coding CoPs for coding related questions. There is a general coding CoP community for coders as well as several for specific coding areas. These CoPs are a great resource for submitting coding questions and participating in the discussion threads surrounding the questions of others. To participate in these CoPs, click here.

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MHIMA Promotional Items

Check out our MHIMA Store on our website. You'll find tailored logo button-downs, cozy crews and hoodies, a stunning sterling silver key ring, embossed with our logo, and our MHIMA logo "spooner coffee cups" for sale. These items would make a great gift for yourself, a colleague, or to honor someone's achievement.

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